Car Fleet Manager Careers

How to become a Car Fleet Manager

What does a Car Fleet Manager do?

A car fleet manager is responsible for the efficient running of an organisation’s fleet of company vehicles. They can be responsible for small number of cars or a large fleet including vans and motor bikes.

To assist in the management of the fleet, they often use specifically designed databases and computer programs, which provide information on:

  • mileage
  • maintenance histories
  • service schedules
  • driver information
  • accident reports
  • car availability
  • vehicle locations
  • taxable value
  • capital value
  • depreciation.
Using this information, and taking into account vehicle manufacturers’ guidelines and government legislation, managers formulate a fleet strategy/policy. The sourcing of new vehicles is an important part of the strategy and role. Fleet managers need to decide how best to finance the purchase of new vehicles. This could be to outright purchase, contract hire, finance lease or a number of other options. When selecting a finance option they take in to account factors, such as depreciation and residual value of the fleet.

Formulating and following administrative procedures relating to vehicle maintenance is an important task. In line with the manufacturers’ guidelines they decide on the most appropriate time for servicing/repairs to be carried out, and also arrange replacement vehicles for employees whilst maintenance is undertaken.

Depending on the size of the fleet, the manager may be assisted by fleet administrators.

What's the working environment like working as a Car Fleet Manager?

Fleet managers usually work 37 hours a week, Monday to Friday. It might be necessary to work occasional late nights during busy periods.

Managers are office based, spending a lot of time working at a desk, but do have opportunities to visit garages, vehicle auctions and manufacturers’ new vehicle launches.

What does it take to become a Car Fleet Manager?

To be a fleet manager you should:

  • have strong organisational skills
  • be highly computer literate
  • have good numeracy skills for financial management
  • be able to think logically and analytically
  • be flexible and able to make decisions quickly
  • have strong communication skills.

Car Fleet Manager Career Opportunities

Opportunities exist in most medium and large sized organisations. Promotion is usually to other organisations with larger fleet operations. Area fleet manager positions may be available and external (outsourced) fleet management agencies are becoming more common.

It may be possible to move in to transport or freight management. Further training may be required.

There may be opportunities to become self-employed, for example offering fleet management services on a consultancy basis.

Further information

If you would like to know anything about Car Fleet Manager that does not appear on Hotcourses, further information can be found below.

The Institute of Car Fleet Management Limited (ICFM)
Administration Centre
PO BOX 314
PO20 9WZ
Tel: 01462 744 914

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