Printing Administrator Careers

How to become Printing Administrator

What does a Printing Administrator do?

Printing administrators are involved in various aspects of the print production process. Roles and duties can include:

Works manager – responsible for the overall running of a factory or plant. They oversee the printing processes and departments, supervise staff and plan schedules. They liaise with customers and have overall responsibility for ensuring the process is run cost-effectively.

Production controller/manager - oversees print orders through the stages of origination, machine printing and finishing. They coordinate different print orders, planning the most efficient use of available machinery and staff, dealing with any production problems that arise, and ensuring deadlines are met and products meet quality standards.

Estimator – uses software packages to assist in the preparation of quotations for jobs, taking into account the materials needed, the artwork required, and the costs involved in each stage of the printing process. They liaise with clients and managers.

Buyer - responsible for purchasing materials needed for a particular job. Negotiates with materials suppliers to get the best value for money.

Account/sales executive - seeks to develop new business opportunities for the company, and maintain existing client accounts. Executives deal with clients on a face-to-face basis, by phone, mail and email.

Trainer – coaches and mentors new and experienced staff who are undertaking work-based training programmes.

Depending on the size of the company, administrators may cover several of these roles or specialise in one area.

What's the working environment like working as a Printing Administrator?

Hours vary depending on the nature of the organisation and job role. Office work is usually 9am-5pm, Monday to Friday. Managers and printing controllers often work shifts. Overtime may be available.

The place of work varies according to the job and can include factories, small workshops or offices. Some travel may be required when meeting clients or visiting suppliers. A driving licence will be helpful.

What does it take to become a Printing Administrator?

As a printing administrator, you should:

  • have good communication and negotiation skills
  • have good computer skills
  • be able to work on your own initiative and within a team
  • be well organised
  • have an understanding of printing technology
  • have sound financial skills for certain roles
  • be will to keep up to date with changing technology
  • have normal colour vision
  • have an appreciation for design, detail and finished appearance.

Printing Administrator Career Opportunities

The printing, packaging and graphics industry is the UK’s fifth largest manufacturing industry, and employs around 200,000 people in over 12,000 companies. Most companies are small to medium enterprises with the largest concentrations of employment found in London and the south-east, Birmingham, Nottingham, Manchester, Leeds, Bristol and Glasgow.

Promotion to supervisory, departmental management and general management positions is possible, particularly for those with advanced qualifications.

Further information

If you would like to know anything about Printing Administrator that does not appear on Hotcourses, further information can be found below.

Print Education and Training Forum
962 Alum Rock Road
Ward End
B8 2NS
Tel: 0121 789 5100

Get Into Print

British Printing Industry Federation
Farringdon Point
29/35 Farringdon Road
Tel: 0870 240 4085

Scottish Print Employers Federation
48 Palmerston Place
EH12 5DE

Proskills UK

The Institute of Paper, Printing and Publishing

Facts and Stats:

  • 4,076,000 people work in manufacturing in the UK, making it the nation''s top occupation
  • Brazil is the top coffee-producing country in the world, producing 1,653,020 tonnes a year
  • Chicago has more chocolate manufacturers within a small radius than any other place in the world

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