Payroll Administrator Careers

How to become Payroll Administrator

What does a Payroll Administrator do?

Payroll administrators, also known as payroll clerks, ensure that staff are paid correctly and on time. They can work for a company’s payroll or finance department, or for a payroll bureau that provides payroll services for several smaller companies.

The work could involve:

  • calculating and issuing pay by cash, cheque or electronic transfer
  • making sure tax and national insurance payments are deducted correctly
  • creating records for new staff
  • processing holiday, sick and maternity pay and expenses
  • calculating overtime, shift payments and pay increases
  • liaising with personnel departments to issue P45 forms and pay staff who are leaving
  • general clerical and computer work.

What's the working environment like working as a Payroll Administrator?

Most payroll administrators work a standard 37 hour week, Monday to Friday. Some flexibility or longer hours may be required at busy times. Part-time and temporary work is available.

The work is office-based.

What does it take to become a Payroll Administrator?

To be a payroll administrator you should:

  • be comfortable working with numbers
  • have good IT skills
  • have good verbal and written communication skills
  • have an interest in business and finance
  • be well-organised and pay attention to detail
  • be able to work in a team
  • have the ability to work to strict deadlines
  • be discreet and able to work with confidential information.

Payroll Administrator Career Opportunities

Payroll administrators are employed in all kinds of companies, particularly in larger organisations such as local authorities, retail chains, manufacturers, banks and health services. There are also payroll bureaux which look after the payrolls of a number of client companies.

Promotion to payroll supervisor or payroll manager is possible, with experience and further qualifications.

Further information

If you would like to know anything about Payroll Administrator that does not appear on Hotcourses, further information can be found below.

Institute of Payroll and Pensions Management (IPPM)
Shelly House
Farmhouse Way
West Midlands
B90 4EH
Tel: 0121 712 1000

Association of Accounting Technicians (AAT)
154 Clerkenwell Road
Tel: 020 7415 7500

International Association of Book-Keepers (IAB)
Burford House
44 London Road
TN13 1AS
Tel: 01732 458080

Financial Services Skills Council
51 Gresham Street
Tel: 020 7216 7366