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How to become a Data Entry Clerk

data entry clerk careers

What does a Data Entry Clerk do?

Data entry clerks are responsible for updating, maintaining and retrieving information held on computer systems. They also work with information which is being transferred from paper-based records onto computerised systems. Examples of work include: entering personal details of new sales clients; entering details of adverts on a classified page in a newspaper; and transferring paper-based survey results for a market research company.

Information entered onto a computer system can be text or numerical, and is normally held on spreadsheets or databases. The software packages used may be generic, or they could be specially designed for a company's specific requirements.

Data entry clerks are employed across a range of sectors, including sales and marketing, banking, medical administration and education. The role is often combined with the job of customer service assistant and call centre operator. For details about these roles, see these profiles in the Retail Sales and Customer Service family.

What's the working environment like working as a Data Entry Clerk?

Data entry clerks work full- and part-time, with more and more companies offering flexible working patterns. Full-time posts are normally 35-40 hours a week. Some companies operate shift systems.

The job is normally office-based.

What does it take to become a Data Entry Clerk?

As a data entry clerk, you should:

  • be computer literate
  • be able to work to deadlines
  • be able to work on own your initiative
  • have good numeracy and literacy skills
  • be aware of data confidentiality issues
  • be able to work quickly, accurately and pay attention to detail
  • be aware of health and safety issues around long-term computer use.
Where roles are part of a customer service job, additional attributes such as telephony skills will be required.

Data Entry Clerk Career Opportunities

Employment prospects are very good as many companies rely on computerised information storage and retrieval systems.

With experience, you may be able to move into a supervisory position, overseeing a team of clerks. There may be opportunities to train and mentor new recruits in the particular data entry systems being used.

Further information

If you would like to know anything about Data Entry Clerk that does not appear on Hotcourses, further information can be found below.

e-skills UK
1 Castle Lane

Council for Administration (CfA)
6 Graphite Square
Vauxhall Walk
SE11 5EE
Tel: 020 7091 9620

Progress House
Westwood Way
Westwood Business Park
Tel: 024 7685 1509

Tel: 0870 240 9800

City & Guilds
1 Giltspur St
Tel: 020 7294 2800

Facts and Stats:

  • There are 76.5m Internet users in the USA.
  • The Apple iMac holds the record for the shortest instruction manual, which amounts to only 36 words and 6 pictures.
  • Computer software and hardware are the items bought most often over the Internet, followed by books and CDs.

Courses to help you become a Data Entry Clerk