Bookkeepers record the financial transactions of a business. They file receipts, petty cash vouchers, VAT slips and bank statements, and keep records of payments.
They also: issue invoices, receipts and debit/credit notes; check bank statements against records; balance accounts, including year-end accounts for the Inland Revenue; complete VAT returns. Other tasks include keeping stock records, preparing cash-flow statements and calculating product costs.
Bookkeepers may also calculate wages - including PAYE, National Insurance and other deductions - and make up pay packets. They may be expected to answer customers' enquiries by telephone/letter, and may perform general secretarial duties. Bookkeepers use ledgers, files, cards and other office stationery, plus calculators and, in some firms, computers.
Bookkeepers work Monday to Friday, for 35 to 37.5 hours a week. Part-time work and overtime may be available. ost bookkeepers work in offices in comfortable surroundings.
Book-keepers need a strong interest in figures and finance. The must be able to think clearly and produce consistently accurate work. Patience and the ability to concentrate or long periods of time are important. Some of the work may be carried out alone.
Book keepers must be discreet and trustworthy as they deal with confidential information and money. The work can be stressful, particularly at key times such as stocktaking, or the end of the quarter/financial year.
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